Payroll Outsourcing Service / Irish Payroll Bureau
Payroll Matters makes payroll easy! Every payroll we process has been designed and set-up based on what the client requires from their payroll partner. We use a simple straight forward approach. Often a client may require a particular set of reports or specify a nominal journal to be formatted in a particular way. They may also require payslips to be emailed directly to employees. Generally these types of adjustments simply require the standard or managed outsource payroll service to be amended to meet the client’s requirements. Sometimes a company’s payroll is truly unique and as such an “off the shelf” approach simply will not work. For these situations we have designed several specialised payroll solutions.
Payroll Outsourcing – Standard Service
- Periodic Time Sheet Processing (Weekly/Monthly, etc)
- Employee Setup and Maintenance (Personal Details, Tax Allowances, etc)
- Company Setup and Maintenance (Company Details, Payments & Deductions)
- Payslips (Posted and/or Emailed)
- Payroll Reports (Control Summary, Gross Pay Analyses, Employers Costing, etc)
- Fully compliant and updated with all Payroll Legislation (Revenue, Welfare, HR)
- End of Month Returns (Reports, P30, P45, ROS)
- End of Year Returns ( P35, P60’s, Income Levy Certs, ROS)
Payroll Outsourcing – Additional/Optional features
- Employee Assistance & Helpline
- Employee Workshops to explain the workings of Payroll
- Staff Hand Books (Sample Copies)
- Assistance in the provision of tax allowances and queries
- FAQ’s about Payslips and PAYE, PRSI and Income Levy charges
- Employer Assistance & Employer Helpline
- Employer Payroll Workshops
- Benefit In Kind Administration
- Redundancy & Termination calculations
- Social Welfare (Maternity & Illness) Payments
- Gross & Net Deductions (Pensions, PRSA’s, Salary Sacrifices)
- Annual Leave (recording and assistance in legislation)
- Sample Contracts of Employment
- Central Statistics Office, CSO, Surveys (EHECS & NES)
- Import/Export of details to link with 3rd Party Applications
- Accounts – Nominal Link and/or Expenses
- HR Systems – Time & Attendance and/or Employment Record Systems
- Specialised Reports (Data output of any required details to PDF, or Excel)
Payroll (Software) Outsourcing – Specialised Service
For issues of control and other such requirements as those listed below, often payroll outsourcing or payroll bureau in the traditional sense simply will not work
- Additional 3rd party security,(controlled by the client)
- Restricted access (controlled by the client)
- Data confidentiality, (controlled by the client)
- Direct access (controlled by the client)
- Simple ownership of the payroll,
We have developed an approach whereby the payroll software can be installed onto the client’s server and we can dial in and remotely operate the payroll via a secure remote login and process the payroll. In essence the client will purchase (and own) the payroll software licence and we will simply process the payroll and provide the know-how when dealing with all payroll related issues. Alternatively we can have the software installed onto our hardware and allow the client to remotely access our servers, and we will maintain the standard payroll outsourcing methodology while also providing additional access to the client. We are not fixated on any one approach, our method is to listen to you, the client and gain a full understanding of your requirements and from there together we can build a suitable approach.